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Version: 2026.10.0

Managing Custom Groups/Prompts

Custom groups and prompts are managed by users in the "Prompt-Editor".

Filter view of the Prompt-Editor with custom groups and prompts

Creating a Group​

First, a group is created to structure prompts by topic and keep them organized.

A unique name (max. 36 characters) is assigned to the group, and it is created as active by default.

Creating a new prompt group with name and active flag

Creating a Prompt​

A custom prompt is created to capture individual recurring tasks as a prompt and thus make daily routines more efficient.

A unique name (max. 36 characters) and the actual prompt are assigned to the custom prompt. A custom prompt must always be assigned to a group. This creates a "tree" in which the order of a topic-based structure for custom prompts can be mapped. New prompts are created as active by default.

Alternatively, a new prompt can be created directly with the group pre-filled via the "Create Child Prompt" action (only active when exactly one group is selected).

Important
  • Via the "Create Child Prompt" action, new prompts can be assigned to both inactive and active groups.
  • Via New, only active groups can be selected when creating a prompt.

Creating a new prompt

Adjusting the Order of Prompts​

The order of custom prompts and groups in the tree can be adjusted using arrow buttons, so that the most important prompts are easy to find and have a defined order.

  • The arrow buttons are only active when exactly one record is selected.
  • If a group is moved, all prompts contained within it are automatically moved as well.
  • Prompts can only be moved within a group.

Changing the Group Assignment​

The group assignment of a custom prompt can be changed afterwards by editing the prompt's record and selecting a different active group. This allows a prompt to change groups if required.

Setting a Prompt Active/Inactive​

The status of a custom prompt can be changed in the preview via the "Set Active"/"Set Inactive" action, to temporarily set prompts to inactive when they are not needed for a while.

Action "Set Inactive" for a prompt in the preview

Action "Set Active" for a prompt in the preview

Setting a Group Active/Inactive​

If the status of a group is changed, this status is applied to all prompts contained within it.

Group set to inactive with the inactive prompts it contains

If the status of a prompt within an inactive group is set to active, the "active" status is applied to the group. This is the case when

  • a prompt within the group is set to active again, or
  • a new active prompt is assigned to the group via the "Create Child Prompt" action.

Activating a prompt automatically sets the associated inactive group to active

Editing a Prompt​

To keep the content of a custom prompt up to date, it can be edited afterwards.

Deleting a Group/Prompt​

If custom prompts are no longer needed, they can be deleted to keep the overview clean.

If a group is deleted, its child prompts are also deleted.